Washington is a great place to choose for a virtual address, but you want to make sure you choose the best one to handle your mail. As you look through the options, they can begin to look alike. It may appear that way, but they are NOT. As someone who has been using virtual addresses for more than a decade, what I’ve learned will help you choose the best location and company for your needs.
Below you’ll find an explanation of the features you need to look for in a Washington virtual address, but if you’d like, you can skip down to our recommendations, curated from more than 10 of the top virtual mailbox companies in the USA.
Recommended Washington Addresses
While you can find a full list of virtual addresses in Washington below, these are the four addresses we recommend based on company reputation and available features:
**Note: The links in this article may be affiliate links, which means that at no extra cost to you, I may be compensated if you choose to use one of these virtual addresses in Washington.
To learn more about choosing and setting up a virtual mailbox, use the following table of contents to navigate throughout this resource.
- How to Choose a Washington Virtual Mailbox
- How to Set Up a Virtual Mailbox in Washington
- Top Virtual Mailbox Providers in Seattle, WA
- Full List of Virtual Addresses in Washington
- Frequently Asked Questions
How to Choose a Washington Virtual Mailbox
From the towering peaks of the Cascade and Olympic mountain ranges to temperate rainforests and serene coastal shores, Washington offers an array of striking landscapes. It is the 18th-largest state and the 13th-most populous, with more than 7.7 million people. More than half of its residents live in the Seattle metropolitan area, the center of transportation, business and industry.
One of the primary reasons why Washington is so often used to register a business LLC is because they offer some of the most lenient tax incentives of any US state, particularly for those businesses who do not actively do business in state.
There are two primary questions to ask when choosing a Washington virtual address:
- What features do I need?
- Is this for business or personal use?
Let’s explore both of these questions.
Features to Look For
A Washington virtual mailbox offers incredible benefits, providing individuals and businesses with a real, physical mailing address in the state. There are numerous advantages of this kind of mailbox instead of a PO box with features like scanning, mail forwarding, local pickup and mail shredding.
The following features are considered to be the most valuable in a virtual mailbox company:
- Scans/Opens: You should carefully review the available plans for each provider to see how many pieces of mail you can receive per month as well as how many pages can be scanned per month without incurring additional fees. Those fees add up quickly!
- Mail Forwarding: The beauty of a virtual address is the ability to consolidate your mail and forward it anywhere you want. If needed, check to be sure that your address allows for international forwarding (not all of them do). You also want to know which providers they use. For example, PostScan Mail has contracts with multiple shipping providers, which usually means you pay less for shipping (see our PostScan Mail review here)
- Local Pickup: Not every virtual address allows you to drive to the address to pick up your mail. Or if they do, some of them charge a fee (usually $1-$3). Be sure to check the details of the address if you plan to be near enough to pick up your mail occasionally.
- Check Deposit: Currently, most providers offer check deposit as a feature, but it’s worth double-checking.
- Primary Hub Address: Most virtual mailbox companies contract with independent mail centers to provide address locations. The downside to this model is that they don’t have any control over quality or security. For this reason, it’s worth considering a virtual mailbox primary hub, particularly if you’re a small business.
There are obviously other features to consider, but often this boils down to your use case: are you using this address in Washington for a business or for personal use?
Virtual Business Address in Washington
With numerous virtual mailbox services providing locations in Washington, it’s essential to choose one that really fits the needs of a business your size. If you receive large volumes of mail or if security is a high value for you, be sure to find a virtual address located in a business park as opposed to an independent mail center in a strip mall.
It’s also a more professional look for your business.
If you plan to use a virtual address for an LLC in Washington(yes, you can do this), it’s critical to choose a company that has been in business for a number of years. It’s very inconvenient to have to change your business address because your virtual mailbox company went out of business!
Washington has plenty of great cities to choose from for a virtual address for businesses, and digitizing your mail can save a lot of time, money and headache.
Virtual Address for Individuals in WA
Virtual mailbox services aren’t just for businesses; there are also useful personal virtual addresses for individuals and families. For about ten dollars per month, you can enjoy the benefits of a virtual mailbox, especially a greater level of privacy.
No longer do you need to give out your personal home address – you can provide your virtual address instead!
Popular providers like iPostal1, Anytime Mailbox, PostScan Mail, and Traveling Mailbox cater to the needs of individuals and families, making it easy to find a service that suits your personal requirements.
How to Set Up Your Washington Virtual Mailbox
Setting up a virtual mailbox in Washington requires a few steps but overall is a very straight-forward process. This includes:
- Choose Your Address: Obviously the first thing you need to do is choose the Washington address you want to use and then sign up for a plan that works for you.
- USPS Form 1583: In order for another company to receive and open mail on your behalf, the US government requires you to sign and notarize a USPS Form 1583 consent. Many virtual mailbox providers make it very easy to submit this form during the sign up process.
- Set Up Authorized Recipients: Most mailboxes allow for at least two authorized recipients (i.e. you and your spouse or your name and your business name). Each recipient will need to have a notarized Form 1583 on file with the company.
- Start Receiving Mail: The set up process usually only takes about an hour, after which you can start giving out your new Washington virtual address.
- Manage Your Digital Mailbox: As you begin to receive mail, your mailbox dashboard will provide you with scans of any incoming mail and give you options for what you can do with that mail. Learn more about how a virtual mailbox works.
Once you’re all set up, apply for a change of address (temporary or permanent) online or at your local US post office. Your chosen provider will then scan your mails and packages and upload them to your virtual mailbox for easy access.
Top Virtual Mailbox Providers in Seattle, WA
Looking for the best virtual mailbox providers in Seattle? iPostal1, PostScan Mail, and Anytime Mailbox are all excellent options. These providers offer a range of features and services, such as secure mail and package services from USPS, FedEx, UPS, and DHL, as well as a professional business address and email notification when mail arrives.
The cost of these top virtual mailbox providers in Seattle starts at just $9.99 a month depending on your volume of mail and number of scans. Here is our curated list of the best virtual addresses in Seattle, WA.
*This is a primary hub address
For a full list of available virtual addresses in Seattle, sort the full list of Washington addresses below.
Full List of Washington Virtual Addresses
We’ve done the hard work of researching the best virtual address companies and collecting a full list of every available Washington address.
Use the sort and search functions on the table below to find what you’re looking for. Because of the amount of information, it’s often better to view this table from a desktop computer as opposed to your mobile device.
Frequently Asked Questions
We’ve compiled the most common questions we receive about using a virtual mailbox (in Washington or anywhere), but this is just the tip of the iceberg. We have a ton of great resources to learn about virtual addresses that you can browse.
Yes, you can use a virtual address for your LLC in Washington. You need to register your business with the Washington Secretary of State and provide a physical address, rather than a P.O. box, as your registered address.
Virtual address works by allowing you to choose an actual physical address that is owned by a virtual address service. Mail sent to this address is received and scanned by the company before being uploaded to the cloud, giving you access to view and interact with the mail remotely. Learn more about how a virtual address works here.
Washington is a popular state to register a business because they offer favorable tax incentives, particularly for corporations who do not do business in the state. For this reasons, you’ll see many international businesses set up their US base in Washington.