You’re looking in the great Lone Star State of Texas to handle your mail, but there are SO many options. Naturally, you want to understand what makes them different and why you should choose one over the other. You’d also rather not waste all of your time doing this. As someone who has been using virtual addresses for more than a decade, what I’ve learned will help you choose the best location and company for your needs.
Below you’ll find an explanation of the features you need to look for in a Texas virtual address, but if you’d like, you can skip down to our recommendations, curated from more than 10 of the top virtual mailbox companies in the USA.
Recommended Texas Addresses
While you can look through a full list of virtual addresses in Texas below, these next four addresses are recommended based on company reputation and features they offer:
*Indicates a valuable primary hub address
**Note: The links in this article may be affiliate links, which means that at no extra cost to you, I may be compensated if you choose to use one of these virtual addresses in Texas.
To learn more about choosing and setting up a virtual mailbox, use the following table of contents to navigate throughout this resource.
- How to Choose a Texas Virtual Mailbox
- How to Set Up a Virtual Mailbox in Texas
- Top Virtual Mailbox Providers in Houston, TX
- Top Virtual Mailbox Providers in Dallas, TX
- Full List of Virtual Addresses in Texas
- Frequently Asked Questions
How to Choose a Texas Virtual Mailbox
With over 30 million residents living in Texas, it ranks as the second-largest U.S. state by both area and population. It is home to the historic Alamo, the cowboy culture of Fort Worth’s Stockyards, and the “Live Music Capital of the World” in Austin. Known as the “Lone Star State,” its residents proudly embody the Texas spirit of independence and resilience.
One of the primary reasons why Texas is so often used to register a business LLC is because they offer some of the most lenient tax incentives of any US state, particularly for those businesses who do not actively do business in state.
There are two primary questions to ask when choosing a Texas virtual address:
- What features do I need?
- Is this for business or personal use?
Let’s explore both of these questions.
Features to Look For
A Texas virtual mailbox comes with numerous benefits, and it is still a physical location mailing address in the state. The reason it is valuable to use this kind of mailbox instead of a PO box is because of features like scanning, mail forwarding, local pickup and mail shredding.
The following features are considered to be the most valuable in a virtual mailbox company:
- Scans/Opens: Your virtual mailbox company scans each piece of mail you receive, showing up in your virtual dashboard. When you check available plans, look specifically for how many pieces of mail you can receive per month as well as how many pages can be scanned per month without incurring additional fees. You don’t want to be surprised by additional fees!
- Mail Forwarding: Not only is your mail well organized, but you can also forward it anywhere you want. Check whether the plan has contracts with multiple shipping providers, ensuring YOU get the best price. One company that does this is PostScan Mail, which we reviewed here. Lastly, if you know you will need international forwarding, look specifically for this since not all plans allow it.
- Local Pickup: Not every virtual address allows you to drive to the address to pick up your mail. Or if they do, some of them charge a fee (usually $1-$3). Be sure to check the details of the address if you plan to be near enough to pick up your mail occasionally.
- Check Deposit: Currently, most providers offer check deposit as a feature, but it’s worth double-checking.
- Primary Hub Address: Most virtual mailbox companies contract with independent mail centers to provide address locations. The downside to this model is that they don’t have any control over quality or security. For this reason, it’s worth considering a virtual mailbox primary hub, particularly if you’re a small business.
There are obviously other features to consider, but often this boils down to your use case: are you using this address in Texas for a business or for personal use?
Virtual Business Address in Texas
Texas is not lacking in options, so you have plenty to choose from. However, you want to make sure you choose one that really fits the needs of a business your size. For instance, if you receive large volumes of mail or need a higher level of security, make sure you find a virtual address located in a business park instead of an independent mail center along a country road.
It’s also a more classy and respectable look for a business.
If you plan to use a virtual address for an LLC in Texas(yes, you can do this), it’s critical to choose a company that has been in business for a number of years. It’s very inconvenient to have to change your business address because your virtual mailbox company went out of business!
Texas has plenty of great cities to choose from for a virtual address for businesses, and digitizing your mail can save a lot of time, money and headache.
Virtual Address for Individuals in TX
A virtual address isn’t just meant for businesses. You can have a personal virtual addresses for you or your family, and enjoy the great benefits that come with it. Not to mention, a much greater level of privacy.
You would no longer need to give out your personal home address – you could provide your virtual address instead!
Well-known providers like iPostal1, Anytime Mailbox, PostScan Mail, and Traveling Mailbox do a good job accommodating the needs of individuals and families. This makes it much easier to find a service that suits your personal requirements.
How to Set Up Your Texas Virtual Mailbox
Setting up a virtual mailbox in Texas requires a few steps but overall is a very straight-forward process. This includes:
- Choose Your Address: Clearly, your starting point is to choose the Texas address you want to use and then sign up for a plan that works for you.
- USPS Form 1583: A virtual mailbox company is only able to receive and open mail on your behalf once this form is complete. You must sign and notarize this USPS Form 1583 consent in order to give the company permission with the US government. Usually, this form is included in your sign up process.
- Set Up Authorized Recipients: Most mailboxes allow for at least two authorized recipients (i.e. you and your spouse or your name and your business name). Each recipient will need to have a notarized Form 1583 on file with the company.
- Start Receiving Mail: It takes only about an hour to get set up, and then you can start giving out your new Texas virtual address.
- Manage Your Digital Mailbox: As you begin to receive mail, your mailbox dashboard will provide you with scans of any incoming mail and give you options for what you can do with that mail. Learn more about how a virtual mailbox works.
Once you’re all set up, remember to apply for a change of address (temporary or permanent) online or at your local US post office. The provider you have chosen will then scan your mails and packages and upload them to your virtual mailbox for easy access.
Top Virtual Mailbox Providers in Houston, TX
If you want to find the best virtual mailbox providers in Houston, you have multiple options. Not only that, but with iPostal1, PostScan Mail, and Traveling Mailbox, you are guaranteed to have secure mail and package services from USPS, FedEx, UPS, and DHL, as well as a professional business address and email notification when mail arrives.
These top virtual mailbox providers in Houston start at just $9.99 a month depending on your volume of mail and number of scans. Here is our curated list of the best virtual addresses in Houston, TX.
*This is a primary hub address
Top Virtual Mailbox Providers in Dallas, TX
You have multiple options in Dallas if that’s where you’re planning to have your virtual mailbox. These well-known providers (Traveling Mailbox, PostScan Mail, and Anytime Mailbox) have secure shipping options and include features that other providers may not offer.
Starting at just $9.99 a month, these addresses in Dallas can easily accommodate the volume of mail you receive. Below is our recommended list of best virtual addresses in Dallas, TX.
It’s worth noting that the first address is a Keller address, and while this is within the DFW area, what really makes this location valuable is the fact that it is owned and operated by VirtualPostMail directly (read more in our VirtualPostMail review here).
For a full list of available virtual addresses in Houston and Dallas sort the full list of Texas addresses below.
Full List of Texas Virtual Addresses
We’ve done the hard work of researching the best virtual address companies and collecting a full list of every available Texas address.
Use the sort and search functions on the table below to find what you’re looking for. Because of the amount of information, it’s often better to view this table from a desktop computer as opposed to your mobile device.
Frequently Asked Questions
We’ve compiled the most common questions we receive about using a virtual mailbox (in Texas or anywhere), but this is just the tip of the iceberg. We have a ton of great resources to learn about virtual addresses that you can browse.
Yes, you can use a virtual address for your LLC in Texas. You need to register your business with the Texas Secretary of State and provide a physical address, rather than a P.O. box, as your registered address.
Virtual address works by allowing you to choose an actual physical address that is owned by a virtual address service. Mail sent to this address is received and scanned by the company before being uploaded to the cloud, giving you access to view and interact with the mail remotely. Learn more about how a virtual address works here.
Texas is a popular state to register a business because they offer favorable tax incentives, particularly for corporations who do not do business in the state. For this reasons, you’ll see many international businesses set up their US base in Texas.