You are intent on finding the best virtual mailbox in Virginia to manage your incoming mail, but this is no small task. Not to mention, it’s really hard to tell exactly how they differ and if they’re even reputable companies! As someone who has been using virtual addresses for more than a decade, what I’ve learned will help you choose the best location and company for your needs.
On this page, you’ll find a layout of the features to look for and why they might matter for your virtual address. However, you can also scroll down to our recommendation list, which has been curated from the top 10 virtual mailbox companies in the USA.
Recommended Virginia Addresses
While you can find a full list of virtual addresses in Virginia below, these are the four addresses we recommend based on company reputation and available features:
**Note: The links in this article may be affiliate links, which means that at no extra cost to you, I may be compensated if you choose to use one of these virtual addresses in Virginia.
To learn more about choosing and setting up a virtual mailbox, use the following table of contents to navigate throughout this resource.
- How to Choose a Virginia Virtual Mailbox
- How to Set Up a Virtual Mailbox in Virginia
- Top Virtual Mailbox Providers in Richmond, VA
- Full List of Virtual Addresses in Virginia
- Frequently Asked Questions
How to Choose a Virginia Virtual Mailbox
Virginia’s natural beauty is showcased in the Shenandoah Valley and the Blue Ridge Mountains, offering breathtaking views. It has a diverse economy ranging from agriculture in the Shenandoah Valley, high tech in the north, and military facilities near its seaport.
Virginia has a population of just under nine million, with thirty-five percent living in the Greater Washington metropolitan area. The state’s capital is Richmond, its most populous city is Virginia Beach, and Fairfax County is the state’s most populous political subdivision.
There are two primary questions to ask when choosing a Virginia virtual address:
- What features do I need?
- Is this for business or personal use?
Let’s explore both of these questions.
Features to Look For
You might be wondering how exactly this differs from a PO box since both options include a real, physical mailing address in the state. Well, to mention just a few, using this kind of mailbox instead of a PO box means you get features like mail scanning, forwarding, and mail shredding.
Some of the most valuable features in a virtual mailbox company are listed below:
- Scans/Opens: Each plan allocates a certain amount of mail they will scan for you each month before incurring additional fees. This could be determined according to mail pieces or mail pages, so find out what that is. You don’t want any surprise fees!
- Mail Forwarding: The beauty of a virtual address is the ability to consolidate your mail and forward it anywhere you want. If needed, check to be sure that your address allows for international forwarding (not all of them do). You also want to know which providers they use. For example, PostScan Mail has contracts with multiple shipping providers, which usually means you pay less for shipping (see our PostScan Mail review here)
- Local Pickup: Not every virtual address allows you to drive to the address to pick up your mail. Or if they do, some of them charge a fee (usually $1-$3). Be sure to check the details of the address if you plan to be near enough to pick up your mail occasionally.
- Check Deposit: Most providers offer check deposit in every plan, but it’s worth double-checking.
- Primary Hub Address: Most virtual mailbox companies contract with independent mail centers to provide address locations. The downside to this model is that they don’t have any control over quality or security. For this reason, it’s worth considering a virtual mailbox primary hub, particularly if you’re a small business.
There are obviously other features to consider, but often this boils down to your use case: are you using this address in Virginia for a business or for personal use?
Virtual Business Address in Virginia
With so many mailbox services providing locations in Virginia, it’s important that you are aware of exactly what your business will need. For example, if you receive a large amount of mail or need tighter security measures, choose an address located in a business district rather than an independent mail center in a remote area.
This upgrades your business’s professional appearance as well.
If you plan to use a virtual address for an LLC in Virginia(yes, you can do this), make sure the business has been around a while. You don’t want the inconvenience of changing your business address if your virtual mailbox company closes!
Virginia has plenty of great cities to choose from for a virtual address for businesses, and you can look forward to saving so much time, money and headache by simply digitizing your mail.
Virtual Address for Individuals in VA
Not only are virtual addresses for business, but you or your family can also find it useful to have a personal virtual addresses. For about ten dollars per month, you can enjoy the benefits of a virtual mailbox, especially a greater level of privacy.
No longer do you need to give out your personal home address – you can provide your virtual address instead!
It’s actually not that hard to find providers that cater well to families or individuals. Well-known providers like iPostal1, Anytime Mailbox, PostScan Mail, and Traveling Mailbox make that process simple.
How to Set Up Your Virginia Virtual Mailbox
Setting up a virtual mailbox in Virginia requires a few steps but overall is a very straight-forward process. This includes:
- Choose Your Address: Once you’ve done your research, choose the Virginia address and the specific plan that works best for you.
- USPS Form 1583: In order for another company to receive and open mail on your behalf, the US government requires you to sign and notarize a USPS Form 1583 consent. Many virtual mailbox providers make it very easy to submit this form during the sign up process.
- Set Up Authorized Recipients: You can usually set up at least two authorized recipients per plan (i.e. you and your spouse or your name and your business name). Recipients will each need to have a notarized Form 1583 on file with the company.
- Start Receiving Mail: The set up process usually only takes about an hour, after which you can start giving out your new Virginia virtual address.
- Manage Your Digital Mailbox: As you begin to receive mail, your mailbox dashboard will provide you with scans of any incoming mail and give you options for what you can do with that mail. Learn more about how a virtual mailbox works.
Once you’re all set up, apply for a change of address (temporary or permanent) online or at your local US post office. Your chosen provider will then scan your mails and packages and upload them to your virtual mailbox for easy access.
Top Virtual Mailbox Providers in Richmond, VA
Some of the best providers in Richmond that we recommend are iPostal1, PostScan Mail, and Anytime Mailbox. Plans with them include a range of features and services, such as secure mail and package services from USPS, FedEx, UPS, and DHL, as well as a professional business address and email notification when mail arrives.
The cost starts at just $9.99 a month depending on your volume of mail and number of scans. Here is our curated list of the best virtual addresses in Richmond, VA.
*This is a primary hub address
For a full list of available virtual addresses in Richmond, sort the full list of Virginia addresses below.
Full List of Virginia Virtual Addresses
We’ve done the hard work of researching the best virtual address companies and collecting a full list of every available Virginia address.
Use the sort and search functions on the table below to find what you’re looking for. Because of the amount of information, it’s often better to view this table from a desktop computer as opposed to your mobile device.
Frequently Asked Questions
We’ve compiled the most common questions we receive about using a virtual mailbox (in Virginia or anywhere), but this is just the tip of the iceberg. We have a ton of great resources to learn about virtual addresses that you can browse.
Yes, you can use a virtual address for your LLC in Virginia. You need to register your business with the Virginia Secretary of State and provide a physical address, rather than a P.O. box, as your registered address.
Virtual address works by allowing you to choose an actual physical address that is owned by a virtual address service. Mail sent to this address is received and scanned by the company before being uploaded to the cloud, giving you access to view and interact with the mail remotely. Learn more about how a virtual address works here.
Virginia is a popular state to register a business because they offer favorable tax incentives, particularly for corporations who do not do business in the state. For this reasons, you’ll see many international businesses set up their US base in Virginia.